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Story: Petra HR — Empowering People, Simplifying Management

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Use Cases

The Situation

A mid-sized engineering firm, BuildSmart Ltd, had great talent but clumsy HR processes:

  • Leave requests were sent by email, often missed or misplaced.
  • Timesheets were submitted, but HR struggled to connect them with payroll.
  • Employee details lived in scattered files, making compliance checks difficult.

AThe HR team spent more time chasing paperwork than supporting employees.

Stage 1: HR as the Employee Hub

BuildSmart adopted Petra HR to centralize everything about their workforce.

  • Staff profiles included positions, pay rates, working hours, and leave entitlements.
  • Employees submitted leave requests digitally — with built-in approval workflows (stand-in, manager, HR).
  • HR could manage different leave types (annual, sick, study, maternity) with proper allocation.
👉 Petra HR gave employees clarity and self-service, while HR gained control and visibility.
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Stage 2: Payroll & Compliance Made Easy

The biggest breakthrough came with automated payroll scheduling.

  • Payroll could be generated based on approved timesheets, attendance, or position rules.
  • HR could ensure staff met required working hours before salaries were finalized.
  • Compliance audits became easier — with records of leave approvals, attendance, and pay history in one place.

👉 Petra HR turned payroll from a headache into a predictable, auditable process.

Stage 3: Connecting with the Wider Suite

When used with Timesheets, Projects, and Invoicing, Petra HR became even more powerful:

  • HR could ensure only approved timesheet hours flowed into payroll.
  • Project managers could see team availability when assigning tasks.
  • Finance had visibility into staff costs vs. project billings.

👉 Petra HR wasn't just about compliance — it became a strategic link between people, work, and cost.

The Payoff

BuildSmart HR team reclaimed time to focus on people, not paperwork.

  • Employees trusted the system because leave, attendance, and pay were transparent.
  • Managers had confidence that payroll reflected real work and approved hours.
  • Finance could forecast with confidence.
  • Leadership could connect human resource investment directly to project performance and profitability.
FAQ

Frequently Asked Questions

Yes. Petra HR on its own handles staff records, leave management, and payroll scheduling without needing other modules.
Leave requests follow a workflow: stand-in confirmation → manager approval → HR approval. Everything is tracked, with notifications at each stage.
Yes. Payroll can be tied to approved timesheets, attendance registers, or fixed working hours depending on your policies.
Petra HR can still generate payroll based on position rules or attendance records — Timesheets is optional.
Yes. All leave approvals, payroll runs, and staff records are stored in the system for easy reference.
HR integrates with Timesheets (for payroll), Projects (for staff availability), and Invoicing (for staff cost allocation).
Not at all. It scales down for small teams that just need simple leave management, and scales up for enterprises with complex payroll and compliance needs.