🏢 Organisation Settings & Branding

(See Image: Organisation Branding)

At the heart of every Petra deployment is the ability to personalize your workspace with your company’s identity. Under Organisation Settings, administrators can:

• Upload Company Logos — Add separate logos for light and dark themes to ensure perfect display across different backgrounds.
• Set Favicon — Upload a custom favicon for browser tabs, reinforcing brand consistency.
• Embed Branding in Emails — The uploaded logo automatically appears on system notifications and staff emails, giving every message a professional look.

The section also includes general organisation details, such as:

• Country, Region, and City
• Address and Website
• Timezone configuration
• Supported annual leave types (sick leave, unpaid leave, time off in lieu)
• Default weekly working hours and number of working days
• HR Administrators and operational protocols

This section ensures that time tracking, payroll, and leave computations align with your company’s policies and geographical specifics.

✉️ SMTP Settings

(See Image: SMTP Settings)

The SMTP Settings page allows organisations to manage how emails are sent from the system. By configuring SMTP credentials, Petra ensures that every outgoing message reflects your brand identity and domain authority.

Admins can:

• Enable or disable SMTP usage
• Enter SMTP Server (e.g., smtp-relay.sendinblue.com)
• Specify the email address, username, and password for outgoing mails
• Choose between SSL, TLS, or no encryption
• Define the port and test configurations before saving

This ensures that system-generated emails such as invitations, notifications, and invoices are authenticated and delivered securely to recipients.

⏱ Notifications & Timesheets Settings

(See Image: Notification Settings)

Petra’s Notifications and Timesheets module helps maintain operational discipline through automated reminders and report scheduling.

Notification Settings

Let you configure:

• Daily alerts when logged hours fall below expected values
• Weekly notifications for both users and team leads
• Customizable notification times (e.g., every Friday at 11:00 AM for leads)

Timesheets Settings

Allow organisations to:

• Close previous months for edits after a defined number of days
• Configure monthly reports for managers, senior management, and staff
• Specify when reports are sent and to whom (e.g., 1st of every month at 9:00 AM)

These features automate performance monitoring and ensure timely submission of work records for seamless payroll and analytics.

📅 Public Holidays

(See Image: Organisation Holiday Settings)

The Public Holidays tab plays a crucial role in accurately calculating staff working hours and required time for payroll or reporting.

Admins can:

• Add holidays for specific countries and years
• Activate or deactivate particular dates
• Remove obsolete holidays when necessary

For example, Nigerian organisations can load all statutory holidays — such as Democracy Day, Independence Day, Christmas, and Eid celebrations — directly into their calendar. This helps Petra automatically adjust required working hours for affected periods.

⚙️ Why These Settings Matter

The configuration options in Petra Business Suites aren’t just administrative conveniences — they form the backbone of organisational accuracy. By fine-tuning branding, SMTP delivery, notifications, and holiday schedules, organisations can ensure:

• Consistent corporate branding across every staff interaction
• Accurate attendance, payroll, and leave calculations
• Automated compliance with local calendars and working policies
• Improved communication and accountability through system alerts

✨ In Summary

Petra Business Suites simplifies organisational management through an all-in-one settings panel. From visual identity to operational policies and employee engagement workflows, every feature is built to save time, reduce manual errors, and keep your organisation running efficiently.

With these configurations in place, your Petra environment becomes a fully branded, policy-aligned workspace designed for productivity and precision.